The Archives provides services to all departments and offices of the University by helping them efficiently manage their university records. We help departments and offices ensure that their records are retrievable, reliable, and secure. Please note that once university records are transferred to the custody of the Archives the Archives assumes ownership of them as steward of the university's history. The office of creation retains rights of controlling access and borrowing back for office use, but such university offices may NOT destroy any records that are already in the custody of the Archives.

The University's Records Management Program ensures that:

• Records with historical and permanent value are transferred to the Archives
• Records with short term value are retained no longer than their specific retention period
• Records with no long term value are properly disposed

Records Policies and Guidelines

• Governance of the University - Records Retention
• Suggested Records Management Guidelines for University Offices and Departments
• Student Records Policy
• Record Loan Policies
  • Archival Loan Agreement
  • Art Display Loan Agreement
  • Exhibition Loan Agreement
• Deaccession and Disposition Policy

Records Training and Advice

• Managing University Records*
• Managing E-mail: Best Practices and Helpful Tips*
• Manual for Processing Records in the Archives*
• Manual for Digitization of Records in the Archives*

*To view this content, you must install Adobe Acrobat Reader

Please contact the archives at lib-archives@cua.edu with any questions regarding university records. See also our blog, The Archivist's Nook.